Key Responsibilities:

• Provide secretarial duties:
  1. scheduling of both internal and external meetings
  2. taking of minutes
  3. consolidating of staff timesheets and reporting
  4. arranging staff and subcontractors for security clearance
• Raising purchase requisitions and follow up with vendors on order confirmations and delivery dates
• Provide administrative support in progress claim submissions and billings.
• Ensure the smooth processing, documentation and follow up with Purchase Requests and Purchase Orders
• Ensure timely and accurate execution and proper documentation of Sales Orders
• Assist the Project Manager in putting up monthly progress claim to Customers.
• Assist the Project Manager in preparing and submission of monthly Progress Report to Customers.
• Attend and assist to take down notes of meeting and route for all parties for approval.
• Ensure proper filing of project documentation in accordance to Standard Operating Procedures of the Company

Requirement:

• Possess at least a Diploma in Commerce / Business Administration or its equivalent
• At least 3 years of administrative experience in an Engineering Services company